Logistics Route Optimization: Guide in 2025
April 29, 2025
- BLOG
GPS Mileage Tracking Apps for Delivery Drivers in 2025
Published: August 21, 2025
Table of Contents
In 2025, the landscape of delivery logistics is defined by the widespread adoption of GPS mileage tracking apps. These applications have become indispensable for delivery drivers, enabling precise route monitoring, real-time location tracking, automated mileage logging, and advanced data analytics. As e-commerce and on-demand delivery services continue to surge, the demand for accurate, efficient, and user-friendly mileage tracking solutions has never been greater.
Integrated with broader fleet management or expense tracking systems, GPS mileage tracking apps streamline operations for both drivers and businesses.
Why GPS Mileage Tracking Important for Delivery Drivers
Some of the main features include:
- Accurate Reimbursement & Tax Deductions: With the IRS standard mileage rate at $0.70 per mile for 2025, meticulous mileage tracking directly impacts tax savings and reimbursements for independent contractors and employees alike.
- Operational Efficiency: Real-time GPS tracking allows for route optimization, reducing delivery times, fuel consumption, and overall operational costs.
- Accountability & Compliance: Automated logs ensure compliance with tax regulations and company policies, minimizing the risk of manual errors and fraud.
- Customer Satisfaction: Enhanced tracking leads to more reliable ETAs, proactive notifications, and improved delivery transparency.
- Real-Time Route Tracking: Monitors driver location and progress, enabling dispatchers to respond to delays or issues
- Route Optimization: Suggests the fastest and most fuel-efficient routes using live traffic and weather data
- Geofencing and Alerts: Sets virtual boundaries and sends alerts for unauthorized route deviations
- Battery Efficiency: Runs in the background with minimal battery drain
- Multi-Platform Support: Available on iOS, Android, and web interfaces for flexibility and accessibility.
Leading GPS Mileage Tracking Apps for Delivery Drivers in 2025
- NextBillion.ai
- Mileafy
- Hurdlr
- Everlance
- Stride
- Zoho Expense
- SherpaShare
- MilelQ
- TripLog
- Rydoo
NextBillion.ai
NextBillion.ai is a platform offering APIs and SDKs that enable organizations to build their own advanced, customizable mileage tracking, route planning, fleet management, and reimbursement solutions. Businesses, logistics companies, and software providers can embed NextBillion.ai’s suite of location, routing, and tracking APIs into their own products or operations for comprehensive, automated mileage tracking and reporting.
Key Features
1. Live Tracking API and SDK
- Real-Time Asset Tracking: Monitors fleet and workforce in real-time, providing asset location accuracy down to 1 meter and handling both real-time and offline tracking for areas with poor connectivity.
- Status Indicators: Reports if assets are moving, idling, or stopped.
- Geofencing: Configures alerts for entry/exit from specified geographic zones.
- Customizable Alerts: Notifies based on speed violations, route deviations, excessive idling, and other configurable parameters via UI, email, or SMS.
- Compliance & Reimbursement: Lets companies track agent/driver miles for automated reimbursement
For information on how Live Tracking API works, refer here.
2. Route Planning & Optimization
- Route Optimization API: Generates optimal routes for vehicles or field agents, supports 50+ hard and soft constraints (e.g., vehicle types, no-go zones, delivery time windows), and handles thousands of stops quickly.
- Directions API & Distance Matrix API: Delivers accurate mileage, ETAs, and supports bulk calculations for thousands of routes with low latency and high reliability—key for generating mileage logs at scale.
- Historical Data Access: Allows retrieval and analysis of past trips for improved planning and compliance
For information on how Route Optimization API works, refer here.
3. APIs for Customization
- Post Trip Route API: Traces the precise routes taken, allowing calculation of miles for reimbursement based on actual routes vs. theoretical shortest routes.
- Integrations: Seamlessly integrates with telematics, ERP, and CRM systems (e.g., Salesforce, SAP, Microsoft Dynamics) to fit into existing business workflows
4. Analytics and Reporting
- Mileage Reports: Compiles mileage logs and reports for compliance, tax purposes, or reimbursement workflows using data aggregated through the APIs.
- Historical Tracking & Auditing: Accesses historical location/movement records for audits or optimization.
Pros and Cons
✅ Highly customizable via API/SDK
✅ Handles enterprise routing/mileage at massive scale
✅ Accurate real-time and historical tracking
✅ Advanced constraint handling for logistics use cases
✅ Enterprise-grade privacy and compliance features
✅ Flexible asset- or usage-based pricing
❌ Requires developer resources for integration
❌ Not a plug-and-play app for individuals
❌ Pricing transparency typically available after demo/consultation
❌ Focused on business/fleet use, not targeted to freelancers/consumers
❌ Integration and onboarding require technical effort
Pricing
- Flexible Models: NextBillion.ai pricing is either asset-based (per tracked vehicle/asset) or usage-based (API call volume, order, or vehicle).
- Cost Stability: Businesses can opt for monthly fixed fees (pay per order or per vehicle), protecting against fluctuating usage/costs common with other map/routing API providers.
- Custom Quotes: For exact prices, NextBillion.ai encourages prospective clients to request a demo or contact sales for customized pricing based on specific needs and scale.
Developer & API References
- API Documentation: https://docs.nextbillion.ai provides guides for integrating and using key APIs: Live Tracking, Route Optimization, Distance Matrix, Post Trip Route, Geofencing, and more.
- Integration: APIs and SDKs are platform-agnostic and easily integrated with telematics and ERP systems, or used to build custom mobile/desktop mileage tracking products for drivers, logistics teams, and field agents.
Mileafy
Mileafy is a mileage tracking app designed to automate the process of recording and documenting business and personal driving mileage. 
Key Features
Here are some of Mileafy’s features:
- Automatic Trip Detection & Recording: Runs in the background using GPS and motion sensors to automatically start and stop tracking your drives. No buttons to press. Optimized for low battery usage.
- Smart Classification with AI: On-device AI classifies each trip as Business, Personal, Commuting, or custom categories. Learn your patterns over time to improve accuracy.
- Exportable Reports: Generates IRS-compliant reports in PDF or CSV format for tax filing, expense reimbursement, or audits. Includes details like date, purpose, miles driven, start and end locations.
- iCloud Sync and Privacy: Encrypted cloud backup via iCloud ensures data security. Data is accessible across all Apple devices logged into the same iCloud account.
Pros and Cons
✅ Starts and stops trip recording automatically using GPS and motion sensors. No need to remember to turn it on.
✅ Smartly categorizes trips as Business, Personal, or Custom based on your driving patterns.
✅ Lets you track mileage for multiple vehicles under one account.
❌ Not available on Android. Only supports iPhone and iPad users.
❌ The free version limits the number of automatic trips you can track per month (e.g., 30–50). You need a subscription for unlimited auto-tracking.
❌ Like many GPS-based apps, there’s a small chance of missed trips if the phone’s GPS is turned off or restricted by iOS settings.
Pricing
The app is free to download with a limited free tier; additional features and unlimited automatic tracking are required in‑app purchases.
The available premium plans (shown as “Premium” and “Premium+”) include:
Premium: approximately $4.99 to $17.99 USD (several price points) and Premium+: approximately $49.99 to $89.99 USD
Hurdlr
Hurdlr is a comprehensive mileage tracking app designed for self-employed professionals, freelancers, gig workers (such as Uber and Lyft drivers), and small business owners. 
Key Features
Here are some of Hurdlr’s features:
- Automatic Mileage Tracking: Uses GPS to log mileage automatically in the background. Classifies trips as business or personal with a swipe. Offers manual entry for non-GPS users.
- Income and Expense Tracking: Links to bank accounts and credit cards to automatically import transactions. Allows manual entry of income and expenses. Categorizes transactions for tax purposes.
- Real-Time Tax Estimates: Calculates self-employment, federal, and state taxes in real time. Provides an up-to-date picture of tax obligations throughout the year. Helps maximize deductions and avoid surprises at tax time.
- Invoicing and Payments (Pro Plan): Creates and sends professional invoices. Tracks invoice status (paid, overdue, etc.). Accepts online payments from clients.
Pros and Cons
✅ Runs in the background without draining too much battery. Easily classifies trips as business or personal.
✅ Continuously calculates taxes owed, including self-employment tax. Helps avoid surprise tax bills.
✅ Designed for Uber, Lyft drivers, Airbnb hosts, freelancers, and small businesses. Tracks multiple income streams in one place.
❌ Not as full-featured as QuickBooks or Xero for larger businesses.vLacks inventory tracking and payroll.
❌ No automatic mileage or expense tracking in the free version. Tax calculations only available in Premium and Pro.
❌ Background activity restrictions on your phone may cause the GPS to miss trips. Additionally, some users have reported issues with duplicate or misclassified transactions.
Pricing
- Free Plan: Cost: $0 (Free forever). This plan provides semi-automatic mileage tracking, manual income and expense entry, basic tax summary and reports, and limited automation.
- Premium Plan: Cost: $9.99 per month (billed monthly), $99.99 per year (billed annually, ~$8.34/month). This plan provides automatic mileage, income, and expense tracking, real-time detailed tax estimates (self-employment, federal, state), speed tagging for faster categorization, custom rules and AI-powered suggestions, and work hours tracking.
- Pro Plan: Cost: $200 per year (billed annually, ~$16.67/month). This plan includes all Premium features, advanced accounting (double-entry, assets, liabilities), invoicing and payment tracking, home office and asset depreciation deductions, advanced financial reports, access for accountants or tax professionals, and annual tax filing support.
- Enterprise Plan: Custom pricing (contact Hurdlr): This plan is tailored for larger teams or businesses, includes all Pro features plus team management tools.
Everlance
Everlance is a type of mileage and expense software that helps companies reduce reimbursement costs, save time and deliver an attractive job benefit to mobile workers.
Key Features
Here are some of Everlance’s features:
- The end-to-end platform offers a complete vehicle reimbursement solution with: The #1-rated mileage tracking app on the App Store, featuring automatic, GPS-based mileage logs and built-in privacy protection.
- Everlance supports all types of no/low-tax vehicle reimbursement programs. Whether you currently provide company cars, use manual processes or are coming from another provider, Everlance’s expert team can help you determine the right program(s) for your business and maintain IRS compliance.
- Each customer has a named Customer Success Manager who serves as your single point of contact and conducts your quarterly business reviews. The help desk is available 7 days a week via phone, chat and email to support you and your employees on the road.
Pros and Cons
✅ The app is known for its intuitive interface, making it simple for users to navigate and operate without a steep learning curve.
✅ Easy Tracking: Automatic trip detection and logging allow users to track mileage with minimal manual input, reducing errors and saving time.
✅ Mileage Tracking: Everlance’s core feature is accurate, GPS-based mileage tracking, which is essential for maximizing tax deductions and reimbursements.
❌ Some users report occasional glitches or system errors that can disrupt tracking or data logging.
❌ Running the app in the background for GPS tracking can lead to increased battery consumption on mobile devices.
❌ There are instances where the app may not accurately detect or log locations, potentially affecting mileage records.
Pricing
Free Trial is available.
Stride
Stride is a popular free mileage and expense tracking app designed primarily for self-employed individuals, freelancers, delivery drivers, gig workers, and small business owners.
Key Features
Here are some of Stride’s features:
- Mileage, Income & Expense Tracking: Automatically tracks mileage using GPS, with trip reminders and tax savings calculations. Lets you link your bank and payment accounts to import income and expenses.
- Health & Benefits Marketplace: Offers ACA-compliant health, dental, vision, and life insurance plans at marketplace prices. Provides personalized plan recommendations, access to tax credits, and ongoing support from advisors. Supports portable benefits accounts that individuals can keep across gigs, with employer contribution options.
- Everyday Savings & Offers: Includes a built-in marketplace with discounts on common independent-worker expenses like gas, car repairs, prescriptions, and events.
Pros and Cons
✅ Stride is completely free for mileage, income, and expense tracking with no hidden fees. The app has a simple, user-friendly design ideal for freelancers and gig workers.
✅ Automatically tracks mileage and expenses to maximize tax deductions. Provides real-time tax estimates and generates IRS-ready reports for smooth filing.
✅ Offers ACA-compliant health, dental, vision, and life insurance with personalized recommendations. Includes a marketplace with discounts on gas, car repairs, and other gig-related expenses.
❌ Lacks full accounting capabilities like double-entry bookkeeping, invoicing, or multi-currency support. Not suitable for larger businesses needing more complex financial tools.
❌ Stride is a marketplace, not an insurer, so coverage options and provider networks depend on location. Availability may vary by state, and some users report outdated network information.
❌ GPS tracking may miss trips if phone settings restrict background activity. Manual review is often needed for accuracy in expense categorization.
Pricing
The App Is Completely Free. No cost to download or use the Stride app for mileage tracking, expense tracking, tax estimates, or access to discounts. You only pay for insurance if you choose and enroll in a plan through the app.
Zoho Expense
Zoho Expense serves as a versatile mileage tracking app focused on streamlining mileage reimbursement and expense management for businesses and employees. 
Key Features
Here are some of Zoho Expense’s features:
- Smart Expense Management: Scans receipts using OCR to auto-fill expense details. Imports expenses from emails, credit cards, and bank feeds. Supports multi-currency and multi-tax setups for global businesses.
- Travel and Mileage Tracking: Tracks mileage via GPS, Maps, or odometer readings. Manages travel requests, advances, and itineraries with built-in approval workflows.
- Policy Controls and Automation: Sets up company expense policies with spending limits and alerts for policy violations. Automates multi-level approval workflows and corporate card reconciliation.
Pros and Cons
✅ Streamlines expense reporting with receipt scanning, automatic categorization, and corporate card integration. Reduces manual work and speeds up reimbursement processes.
✅ Allows businesses to set detailed expense policies, spending limits, and multi-level approval workflows. Helps enforce compliance and reduces policy violations with real-time alerts
✅ Offers a free plan for small teams and affordable pricing for growing businesses. Scales well for global organizations with multi-currency, multi-tax, and advanced reporting capabilities..
❌ Does not offer full-fledged accounting tools like payroll or inventory management. May require integration with Zoho Books or other software for complete financial management.
❌ Initial setup of policies, approvals, and integrations can be complex for first-time users. Some advanced features may require training for admins and employees.
❌ While functional, the mobile app lacks some advanced features available on the web version. Occasional syncing delays or minor glitches reported by users.
Pricing
- Free Plan: $0 per month. Includes up to 3 users, 5 GB storage, 20 receipt autoscans, mileage tracking, and basic integrations. Best for freelancers and very small teams.
- Standard Plan: $4 per user/month (billed annually, minimum 3 users). Includes unlimited users, corporate card reconciliation, cash advances, multi-level approvals, and basic audit trails. Best for small and growing businesses.
- Premium & Enterprise Plans: $7 per user/month (billed annually, minimum 3 users). Custom pricing for large organizations. Includes advanced workflows, per diem automation, ERP integrations, SSO, multi-entity support, and dedicated account managers. Best for large businesses with complex expense management needs.
SherpaShare
SherpaShare is a mileage tracking app purpose-built for rideshare and delivery drivers, particularly those working for Uber, Lyft, DoorDash, and similar platforms.
Key Features
Here are some of SherpaShare’s features:
- Customizable Dashboards & Notification Templates: Offers fully configurable dashboards to monitor workflows and key metrics. Provides templated notifications to keep team members informed and ensure timely task execution.
- Document Management & Compliance: Automates complex document hierarchies and lifecycle stages. Ensures policies are enforced, processes are auditable, and compliance requirements are met through structured workflows and audit trails.
- Deep SharePoint & Azure Integration: Built native to SharePoint Online and on-premises, as well as Azure. Supports task management, approval processes, and integrations with external data sources—all without requiring external automation platforms.
Pros and Cons
✅ Built directly into SharePoint and Azure, SharePA enables users to create complex automated workflows such as document approvals, task assignments, and policy enforcement with a drag-and-drop, no-code interface.
✅ Provides fully configurable dashboards to track workflow status and performance metrics. Includes templated notifications to ensure timely communication and task follow-ups across teams.
✅ Automates document lifecycle processes, enforces compliance policies, and provides full audit trails for transparency and governance. Helps organizations maintain structured document hierarchies and adhere to regulatory requirements.
❌ Designed specifically for SharePoint and Azure environments, which may limit its usefulness for organizations using other platforms or mixed systems.
❌ While it is no-code, configuring complex workflows and dashboards may still require SharePoint expertise during initial implementation.
❌ Pricing can be a concern for small businesses or teams with limited budgets, especially if they don’t fully utilize all advanced features.
Pricing
- Custom Pricing via Demo: SharePA does not have fixed pricing listed publicly. Pricing is provided after requesting a personalized demo and discussing specific business needs.
- Includes Implementation and Professional Services: Along with the automation platform, SharePA offers services such as installation, configuration, integration, and training. These services are factored into the total custom quote.
- Designed for Mid-to-Large Organizations: Targeted at companies with complex SharePoint environments needing structured workflows, compliance features, dashboards, and extensive integrations. Pricing reflects enterprise-level capabilities and includes ongoing support.
MileIQ
MileIQ is a leading automatic mileage tracking app designed to simplify drive logging for tax deductions and reimbursements. Its core strength lies in its automatic, background GPS tracking, which records every drive without requiring manual start or stop actions.
Key Features
Here are some of MileIQ’s features:
- Automatic Mileage Tracking: Uses GPS and motion detection to automatically track and log every drive in the background without manual input. Allows users to classify trips as business or personal with a simple swipe gesture
- Smart Classification and Customization: Learns frequent routes and automatically categorizes them over time. Lets users add notes, clients, and purpose to trips for detailed records.
- IRS-Compliant Reports and Cloud Sync: Generates tax-ready mileage reports that can be exported in various formats like PDF and CSV. Syncs data securely across devices and platforms, making it accessible anytime.
Pros and Cons
✅ Runs in the background and logs trips automatically without requiring manual start and stop.
✅ Classify trips as business or personal with a swipe and add custom notes or tags for detailed reporting.
✅ Generates IRS-compliant reports and offers team management tools like dashboards and approval workflows for businesses.
❌ Free version only tracks up to 40 drives per month, which may not be enough for active users.
❌ May miss trips or log incomplete data if the device loses connectivity or GPS signal.
❌ Recent subscription price hikes have made it less appealing to cost-sensitive users.
Pricing
- Free Plan: Tracks up to 40 drives per month. Includes basic automatic mileage tracking and classification. Best suited for occasional drivers or testing the app.
- Premium Plan (Unlimited): Cost: $5.99 per month or $59.99 per year (recently increased to around $89.99 per year). Provides unlimited drive tracking, advanced features, and detailed IRS-compliant reporting. Ideal for freelancers, self-employed workers, and regular business drivers.
- Team Plans: Adds admin dashboards, driver management tools, approval workflows, and centralized expense reporting for businesses managing multiple drivers.
TripLog
TripLog is a widely adopted mileage tracking app used by freelancers, gig workers, self-employed professionals, and businesses of all sizes to automate, document, and manage mileage and expense records for tax deductions or reimbursements.
Key Features
Here are some of TripLog’s features:
- Expense and Time Management: Tracks vehicle-related expenses such as fuel, parking, tolls, and maintenance. Includes OCR receipt scanning and supports integration with bank accounts and credit cards.
- Advanced Reporting and Compliance: Generates IRS-compliant and custom mileage and expense reports. Supports multi-currency, custom mileage rates, and global tax compliance for international users.
- Team and Enterprise Features: Provides admin dashboards, approval workflows, policy enforcement, and centralized management tools. Designed to scale from individual freelancers to large organizations with multiple drivers.
Pros and Cons
✅ Combines mileage tracking, expense management, and time tracking in one app. Supports multiple tracking methods including automatic GPS and hardware devices for maximum accuracy
✅ Offers robust tools like admin dashboards, approval workflows, and policy enforcement, making it ideal for businesses of all sizes.
✅ Generates IRS-compliant and custom reports with multi-currency and global tax support for international users.
❌ The extensive feature set and configuration options can feel overwhelming at first, especially for solo users.
❌ Some users report missed trips or glitches with GPS tracking, though these are often tied to device settings or connectivity.
❌ While there is a free plan, advanced features and hardware add-ons like TripLog Drive or Beacon increase the overall cost.
Pricing
- Free Plan: $0 per month. Includes basic mileage tracking, manual trip classification, and IRS-compliant reporting. Best for individuals with minimal mileage tracking needs or testing the app.
- Premium Plans (for Individuals): Includes automatic tracking (MagicTrip), OCR receipt scanning, expense tracking, and QuickBooks/Concur integration. Best for freelancers, gig workers, and small business owners.
- Team and Enterprise Plans: Starts at $10 per user/month (billed annually). Includes team dashboards, approval workflows, policy enforcement, and centralized management for multiple drivers. Best for businesses with employees or fleets requiring mileage reimbursement management.
Rydoo
Rydoo is a robust mileage tracking app integrated within its expense management platform, designed for businesses and employees who need fast, compliant, and user-friendly mileage reimbursement workflows.
Key Features
Here are some of Rydoo’s features:
- Policy Enforcement and Compliance: Lets companies set up custom expense policies and multi-level approval workflows. Includes Smart Audit to flag potential policy violations and fraudulent claims. Supports global compliance with local tax laws, per diems, and mileage tracking.
- Advanced Reporting and Analytics: Provides real-time dashboards for finance teams to monitor company spending. Offers audit-ready exports in various formats and tracks key metrics like CO₂ emissions for sustainability reporting.
- Seamless Integrations and Scalability: Integrates with major accounting and ERP systems such as QuickBooks, SAP, Xero, and Oracle. Designed to scale from small businesses to large enterprises, with features like corporate card integration, API access, and single sign-on (SSO).
Pros and Cons
✅ Allows employees to quickly capture, submit, and track expenses in real time with an intuitive mobile app.
✅ Supports multi-level approvals, custom policy rules, Smart Audit, and global tax compliance, making it ideal for international businesses.
✅ Integrates with major ERP and accounting systems and scales easily for organizations of any size, from startups to large enterprises.
❌ Some advanced features like Smart Audit, API access, and corporate card integration are only available in higher-tier plans.
❌ Setting up complex policies, workflows, and integrations may require time and training for finance teams.
❌ Pricing may be less attractive for very small businesses or freelancers compared to simpler expense tools.
Pricing
- Essentials Plan: Starts around $10 per user/month (billed annually). Includes unlimited expense submissions, OCR receipt scanning, single approval flow, and mileage tracking. Best for small businesses needing basic expense management.
- Pro Plan: Starts around $12 per user/month (billed annually). Includes all Essentials features plus multi-level approval workflows, custom policy rules, per diems, and advanced reporting. Best for growing businesses with more complex expense policies.
- Business and Enterprise Plans: Custom pricing based on company size and requirements. Includes corporate card integration, API access, SSO (Single Sign-On), Smart Audit, advanced analytics, and dedicated account support. Best for medium to large enterprises requiring full-scale expense automation and compliance.
Conclusion
In 2025, GPS mileage tracking solutions for delivery drivers have evolved to offer significant automation, compliance, and fleet administration capabilities, but not all products offer the same level of scalability, flexibility, or affordability. Whereas other platforms provide basic routing and mileage tracking, NextBillion.ai stands out with its powerful real-time, traffic-responsive optimization engine, ability to handle over 50 operational constraints, and flexibility to support a wide variety of business-specific use cases.
NextBillion.ai provides industry tailored customization, advanced vehicle and route optimization (including truck enablement and repeat deliveries), improved scalability to support huge fleets, and highly predictable usage-based pricing models. Its modern, API-first architecture enables simple integration with telematics and enterprise platforms, providing real-time flexibility and operation management unavailable on other platforms. NextBillion.ai is the top choice for businesses seeking future-proof, enterprise-grade mileage tracking and delivery optimization with real-time assistance, dynamic rerouting, and transparent pricing.
Contact us today and <book a demo> to learn more about how NextBillion.ai APIs can provide solutions for your GPS mileage tracking solutions for delivery drivers.
